Job overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. 

Job Title: Project Support Officer 

Contract Type: Permanent

This is an exciting opportunity to join our team as a Project Support Officer we are advertising for two part-time posts for individuals who would like to gain experience within the educational and operational setting. The two posts are:

Post 1 - Project Support Officer for the Clinical Teaching Fellows (22 hours per week)

We are looking for a project support officer to provide administrative and coordinated support to our Undergraduate Medical Clinical Teaching Fellows and cross-cover support the Foundation teaching programme. The role this part-time from Monday – Thursday each week. The role is mainly on-site working but there will be the opportunity to work from home 1 day per week (this will be flexible to the needs of the teaching programme). 

We are looking for a proactive and enthusiastic individual who would like to grow within this role and develop the workstreams associated. Someone who can be flexible and turn their hand to many different tasks whilst prioritising core business support activities. This role is new and so there is good opportunity for the appointee to shape the core structure of the role, ensuring the basic responsibilities and requirements are covered.  

This role sits within the Business unit function of Training, Development and Workforce (TD&W) and reports to the Business and Operations Manager.  

 
We can offer a dynamic and friendly working environment which looks for keen individuals who would like to develop personally, but also as part of a wider team.  

Post 2 - Project Support Officer for Skills for Practice Admin (18.5 hours per week)

We have an exciting opportunity for an experienced administrator to join the Skills for Practice team for 2.5 days per week.

Skills for Practice are a small but dynamic team, working across different areas including career support, widening participation, support worker development and clinical skills and simulation.

We are seeking an experienced administrator to support with this delivery.  You will be dealing with general administrative queries, booking rooms for teaching delivery, assisting with producing reports and teaching materials, and ordering of equipment.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. UHS is rated ‘Good’ by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. 

 We support flexible working and will consider requests taking into account the needs of the service. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

 Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 30% lower than London and 17 schools rated outstanding by Ofsted.

 We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

The successful candidate will be responsible for:

Post 1 - Project Support Officer for the Clinical Teaching Fellows 

What you’ll do 

 
Support the Business and Operations Manager with business admin for the recruitment, study leave and other admin associated with managing the Clinical Teaching Fellows 

Support the collection of feedback and information to help us understand what is working well and where programmes could be improved.

Build and be the central point of coordination between the Clinical Teaching Fellows and the placement leads across the Trust.  

Maintain accurate programme information, schedules, records and supporting documentation.

Administrative assistance and booking support for space for teaching activity for the Clinical Teaching Fellows  

Work with the Clinical Teaching Fellows to keep a track of week by week teaching activity 

Keep a MS Teams channel and any associated SharePoint documentation up to date with all central and relevant information 

Coordinate bookings, rooms, equipment, learning resources and other practical arrangements needed to support education delivery.

Build positive working relationships with clinical teams, education colleagues and other services across the Trust.

Post 2 - Project Support Officer for Skills for Practice Admin 

What you’ll do 

Provide administrative and coordination support for the delivery of Skills for Practice education and development activities.

Support the organisation of teaching sessions, practical skills training, workshops and other learning activities.

Coordinate bookings, rooms, equipment, learning resources and other practical arrangements needed to support education delivery.

Act as a central point of contact for learners, educators and colleagues accessing Skills for Practice activities.

Maintain accurate programme information, schedules, records and supporting documentation.

Support the management of Microsoft Teams, SharePoint and other shared resources, ensuring information is accurate, current and easy to access.

Work with educators and programme leads to monitor planned activity and support the smooth day-to-day delivery of programmes.

Respond to queries from staff and learners and help them navigate the education and development opportunities available.

Support the collection of feedback and information to help us understand what is working well and where programmes could be improved.

Build positive working relationships with clinical teams, education colleagues and other services across the Trust.

Identify opportunities to improve administrative processes and the learner experience.

Contribute to new and developing Skills for Practice workstreams as the service develops.